THREE RIVERS RADIO YACHTING CLUB (Jan 2000)
CONSTITUTION
1. TITLE
1.1 The club shall be called Three Rivers Radio Yachting
Club. Hereinafter called the Club.
2.
OBJECTS
2.1 The objects of the Club shall be to provide wind
powered radio model yacht sailing and racing facilities for all
members and to encourage them in the design and construction of
such model yachts.
3.
AFFILIATIONS
3.1 The Club shall be affiliated to the Model Yachting
Association and the appropriate MYA District Committee.
4.
RULES
4.1 The activities of the Club, its Officers and members
shall be governed by:-
a)
The International Sailing Federation (ISAF) Yacht Racing Rules
b) The Rules and Regulations of the Radio Sailing Division of the
International Sailing Federation (ISAF-RSD).
c) The Rules and Regulations of the Model Yachting Association
(MYA)
d) This Constitution
e) Any resolutions passed at a General Meeting or Committee
Meeting of the Club.
4.2 Only model yachts of a class and type approved by the Club shall be sailed.
4.3 When racing is in progress any casual sailing shall only take place with the express permission of the Officer of the Day.
4.4 Club facilities are not available to members for the purpose of any form of mechanically or electrically propelled model boats except with the express permission of the Committee.
4.5 Members shall sail only during the times permitted by the Three Rivers District Council.
4.6 Junior members are not permitted to sail unless a senior member of the club is present at all times.
4.7 Visitors may only sail if covered by the appropriate third party insurance and with the permission of the Race Officer or a Committee Member. (NB. The MYA's insurance policy covers visitors to the club)
4.8 When using the rescue boat members shall wear a buoyancy aid at all times when on the water. Waders shall not be worn in the rescue boat. Club Const.
4.9 All members shall pay due regard to the wildlife on and around the water.
4.10 Members shall not leave litter of any kind after use of the water.
4.11 Members, their guests or visitors using the facilities provided by the Club shall do so entirely at their own risk and implicitly accept that the Club will not accept any liability for any damage to or loss of property belonging to members, their guests or visitors.
5. MEMBERSHIP
5.1 Categories of membership shall be:-
a)
Senior (aged 16 years or over)
b) Junior (aged under 16 years)
c) Family
5.2
All candidates for membership of the Club shall be proposed and
seconded by members of the Club and elected by the Committee.
6. OFFICERS
6.1 The officers of the Club shall be:- Commodore, Secretary, Treasurer/Membership Secretary, Race Officer(s), Measurer(s).
6.2 Officers shall be elected at the Annual General Meeting. Officers shall retire annually but shall be eligible for re-election.
6.3 Officers shall comply with the rules of the Club and comply with their duties.
7. DUTIES OF OFFICERS
7.1 Commodore. To preside over all Annual General Meetings, General Meetings and Committee Meetings and ensure that the officers deal with such matters that fall within their remit. To ensure that when no rules exist the officers act in the best interest of the Club.
7.2 Secretary. To call all Meetings taking due account of the Notice required and keep the minutes thereof. To hold other records of the Club. To deal with all correspondence and bring matters to the attention of the Committee when necessary.
7.3 Treasurer/Membership Secretary. To receive and account for all monies due to the Club. To make any payments necessary to defray the costs of running the Club. To maintain proper accounts of all such receipts and payments. To ensure that the accounts are audited annually and produced for inspection at the Annual General Meeting. To maintain accurate Membership records.
7.4 Racing Officer(s). To prepare a club fixture list and organise sailing events. To keep a record of the results of the Club's events and trophy winners.
7.5 Measurer(s). To apply annually for recognition as a measurer of the Model Yachting Association. To measure members' boats as required. To collect and account for any measurement fees due as may be required by the Club.
8. GOVERNMENT
8.1 The government of the Club shall be vested in a Committee consisting of the officers and three other members.
8.2 The Committee shall be responsible to the Club for the conduct of its affairs and shall make such arrangements as may be necessary to exercise its duties.
8.3 The Committee may co-opt any persons for a meeting or meetings or to assist any of the officers in their work.
8.4 The Committee shall meet at regular intervals.
8.5 The quorum for any Committee Meeting shall be five Committee Members.
8.6 Each officer and other committee member may exercise one vote but the Commodore may exercise a casting vote only. All motions shall be decided by simple majority of those present.
9. FINANCE
9.1 Annual subscriptions shall be paid in advance and become due on January 1st in each year or on election.
9.2 Members elected 6 months into the year shall pay half the appropriate subscription.
9.3 The Senior subscription shall be fixed at the Annual General Meeting. Family membership shall be 1.5 times the full senior subscription. Junior members shall pay 50% of the full senior subscription.
9.4 No member shall be entitled to any of the privileges of Club membership whilst his/her subscription remains unpaid.
9.5
All monies raised by the Club shall be deemed to be the property
of the Club and deposited in a bank or building society in the
name of the Club. Withdrawals shall be made with the signed
authority of Treasurer or Secretary.
10. GENERAL MEETINGS
10.1 An Annual General Meeting shall be held in January every year.
10.2 Nominations for officers and other committee members shall be made in writing at least four weeks before the date of the Meeting.
10.3 Motions to be proposed at the Annual General Meeting shall be made in writing at least four weeks before the date of the Meeting.
10.4 Formal Notice, including an Agenda for the Annual General Meeting noting all nominations and motions shall be forwarded to the membership at least two weeks before the Meeting.
10.5 An Extra-ordinary Meeting may be convened at any time on written request by six members of the Club. The request shall be accompanied by a detailed resolution.
10.6 Attendance at Meetings.
a)
Meetings shall be open to all members of the Club. The quorum for
a Meeting shall be one third of the current membership.
b) The Commodore shall preside at all Meetings or, in his
absence, he shall nominate an Officer to preside. In the absence
of both a chairman shall be appointed from those present.
c) The chairman shall determine all questions of procedure not
otherwise catered for.
10.7 Voting at Meetings.
a) A
simple majority shall decide motions, amendments and elections.
b) Each officer and member may exercise one vote but the Chairman
may exercise a casting vote only.
11. CONDUCT OF MEMBERS
11.1 Every Member, upon election and thereafter, is deemed to have notice of and implicitly undertakes to comply with the Club rules. Any refusal to do so, or any conduct, which in the opinion of the Committee, is either unworthy of a member or otherwise injurious to the interests of the Club, shall render a member liable to expulsion by the Committee.
12. DISSOLUTION
12.1 On dissolution of the Club the assets of the Club shall be donated to a charity selected by those present to dissolve the Club.